Privacy Policy & Cookies

Personal information
We regard the privacy of our users as very important and any personal information which you provide to us will be dealt with in accordance with our terms and conditions.

Any personal information you provide to us will be treated in accordance with the Data Protection Act 1998 and our data protection registration number is: Z1642853. Full details of our notified purposes can be viewed on the Information Commissioner’s Office website.

We will not try to sell you anything and you will not receive unsolicited telephone calls or mail from us or any third parties as a result of personal data being provided to us.

We are committed to protecting your personal data and we recognise the importance of being clear about how we intend to use it.

What personal information do we collect?
We may collect and use the following information:

  • Your name and contact information (including email address and phone number) and any other contact details you provide to us when you submit a request or enquiry via this website
  • Your date of birth, postcode and relationship status provided to us to help us monitor the demographics of our clients
  • Information you provide if you report a problem with this website
  • Records of any correspondence when you contact us, and
  • Details of your visits to the website including information about your online activity on the website, such as the web pages you visit, the links you click, and the searches you conduct on the website.

Qualification and employment details (for those applying to jobs)
What will we do with your personal information?
We will use your personal information to reply to any correspondence or jobs applications you have sent us, for quality, training and evaluation purposes, to help us monitor and improve our services, or to provide services you have requested.

By using this website and submitting your information to us, you agree to us using your personal information in accordance with these terms and conditions. We will not use your personal information for any other purposes.

We also use aggregated non-personal user data to analyse information such as where in the UK users come from, what type of questions they’re asking, and whether we were able to give them information or advice that was useful.

If we would like to use your personal information for any other purpose than those stated above, we will contact you to ask for your consent before doing so.

How do we protect your personal information?
We make every effort to ensure that your personal information is held securely and to safeguard against unauthorised access to your personal information. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. We strive to protect your personal information after we have received it, however you acknowledge that the privacy of your communications and personal information can never be completely guaranteed when it is being transmitted.

Will my personal data be shared with other organisations?
Your personal data provided by you via our website will only be used by Relate Mid-Yorkshire.

However, we may need to pass your personal data to one Counsellors to allow us to provide you with the services you may have requested. All of our Centres and Counsellors are registered with the Information Commissioner’s Office and adhere to strict security standards.
In exceptional circumstances such as dealing with fraud, credit risk, dealing with abusive online behaviour, to enforce rights, to protect property, to protect human safety, if the law requires it; or if we sell or merge any part of our business, we may pass your personal data to another person or organisation to use for their own purposes. We will not otherwise disclose your personal data to anyone outside Relate Mid-Yorkshire to use for their own purpose without telling you, for example, by updating this privacy policy.

How long will you keep my personal data?
We will retain your personal data for as long as is necessary for the required service to be provided to you. All retained personal data is subject to the controls of our data protection policy and will be securely disposed of when it is considered to be of no further use.

Where will my personal data be kept?
Once we have received your personal data we will use recognised industry standard procedures and security features to try to prevent unauthorised access.

Your personal data will be under the control of Relate Mid-Yorkshire. It will be held on our computer system. Parts of our computer system, including our website and email are provided by our UK suppliers of computer systems, and are provided for Relate Mid-Yorkshires sole use. When we print your personal data this will be in the possession and control of our employees in our regional centres.

Personal data about unsuccessful candidates who have applied for jobs at Relate Mid-Yorkshire will be kept for six months after the recruitment process is completed, at which point it will be disposed of securely.

Marketing
We would like to contact you for marketing purposes and to promote new services. This may be by post, telephone, or email. If you do not wish to receive direct marketing from us please contact us with your request.

Access to your personal data (subject access requests)
You have the right, under the Data Protection Act 1998, to be provided with a permanent copy of certain personal data that Relate Ltd holds about you.
You have the right to know:

  • any information available as to the source of your personal data
  • the personal data of which you are a data subject
  • the purpose for which we are using it
  • the recipients to whom we have disclosed or may disclose your personal data

     

The Data Protection Act does not entitle you to see non-personal data or information about other data subjects. This information will be provided to you within 40 days of receiving your written request and payment of £10 (non-refundable) to cover our administrative costs.

To make a subject access request for your personal data please post your request for the attention of:
Operations Manager, Relate Mid-Yorkshire, 14 Pavement, York, YO1 9UP.
Please enclose your payment for £10 and make cheques payable to Relate Mid-Yorkshire.

Cookies
Like most websites, this one uses ‘cookies’, small packets of data that are stored in your web browser. Cookies help us to identify information such as how many people are using our site and what devices they’re using. This allows us to tailor our service to best meet the needs of the people using it.

You can manage how your browser handles cookies, or refuse them altogether, by changing your settings. http://www.aboutcookies.org has useful information on how to manage cookies in your browser.
By using this website, you are giving consent to our use of cookies.

Webcam counselling
Webcam couselling uses the Zoom plugin. The plugin will not collect your personal information and sessions are not recorded. Video calls take place using Secure Socket Layer (SSL)encryption to ensure they remain confidential. You will be sent details about your session by email. If you want to keep these details private please use an email address that only you have access to.
The Zoom plugin will remain on your device once the session has finished, it will also leave cookies. However, these will not contain identifiable information about you or your counselling session.
If you want to delete all traces of Zoom you’ll need to:

  • uninstall the Zoom plugin
  • delete your internet history for the day you had counselling
  • delete any cookies the Zoom plugin has left on your device